Setting up your email account in Outlook
This tutorial is based on Outlook 2007. Other applications will be similar.
Click the titles below to view related image.
1). Open Outlook, then click the 'Tools' menu item. Then click 'Account Settings'.
2). At the next screen in Outlook, click the 'New...' account icon.
3). On the next screen, the top radio button should already be checked, if not, select it. Then Click 'Next'.
4). Now check the box in the lower left corner to 'Manually Configure' the server settings. Then click 'Next'.
5). Again, the top radio button should be selected, if not select it. Then click 'Next'.
6). Enter your email account information here on this screen.
Enter you name, email address, and server information here. The Account type should be set to POP3.
Email@Domain.com represents your username 'AT' your domain name, whatever that may be.
Incoming, and outgoing mail server should both be set the same. By default, the outgoing mail server port is set to Port 25, which is fine.
However if your ISP does not allow outgoing mail on port 25, you can also use port 26 as well.
Your username is your full email address ex: firstname.lastname@example.org
When you are finished entering all the information on this screen click "More Settings...'
7). Click the 'Outgoing Server' tab.
On this tab you can can also change the name of this account to make it more easily identifiable - Go ahead and click on the 'Outgoing Server' tab.
8). Check the box in the top left hand corner - 'My outgoing server (SMTP) requires authentication' - Then 'OK'.
The default setting should be correct in most cases. However, this is where you would set your Username, and Password if you are using a different mail server for sending mail (SMTP). Simply select the 'Log on using' radio button, then enter your login information.
9). Now you are ready to test you account settings.
Simply click the 'Test Account Settings...' Button
10). If all the account information was entered correctly, you should see the following message.
If so, click the 'Close' button to proceed - If you receive an error message, you will need to go back and check your settings.
If the incoming mail is working correctly, but the outgoing mail is not, this is a good indication that your ISP is blocking port 25, and you will need to change it to port 26.
11). Congratulations, at this point your Outlook Email Account should now be setup successfully.
Click the 'Finish' to return to 'Account Settings' window.
12). Organize your Outlook Email Accounts further.
Outlook can manage multiple email accounts. However by default it dumps all the email into the inbox.
If you would prefer to have each individual email account deliver it's mail to a separate folder so you don't have to do it manually. Simply select your account, then click the 'Change Folder' button. You can select an existing folder, or you can create a new folder.
From this point forward, all mail from that account will be dropped into the designated folder.
13). Setting up your mobile device.
Nowdays most people want or need to access their email from multiple locations, and more specifically their mobile or portable devices.
For the most part there are two different mail protocols POP (post office protocol), and IMAP (internet message access protocol). Depending on your particular situation, one may be more appropriate than the other. Simply put, POP downloads all messages from the server, and IMAP reads them from the server.
The following suggestion is based on my own personal settings and experiences:
First, setup your main computer by following the steps outlined above.
Repeat Step One (from above):
Double click on the email account you just setup, or existing email account
Click the 'More Settings' button
Then click the 'Advanced' tab, and make sure the checkboxes at the bottom are set as follows:
Next, configure all your mobile, or portable devices to connect to your account suing the same steps as above, with one exception:
Instead of selecting POP3, this time select IMAP (leaving the port set to the default IMAP port). All other settings will remail the same.